How can I check the accuracy of a business document? Thus, the production of business documents is slowed while authorisation is sought. involves reducing data volumes. Its goal is to explain something an organization offers. Even if you ended up doing things somewhat differently, at least youd feel like you had an educated starting point. The guide covers all that you need to know to be able to answer questions in the IGCSE ICT practical exams. The above is also true in the case of Intellectual Property, which is an umbrella term that covers copyright, as well as trademarks and patents. Go ahead and start documenting your IT knowledge today! This is just the tip of the iceberg though as the cost of hiring and training a new employee also involves the cost of paperwork, loss of productivity for all parties involved in the hiring and training process, cost of premature turnover, and more. With so many pre-built templates, creating workplace documents was never this quick and easy. The EDRM suggests reviewing itsProcessing Guideto understand how processing impacts different types of forms. IT Documentation: What is it & How to do it Right? - Bit Blog % As the EDRM explains, analysis occurs throughout many stages of eDiscovery. Processinginvolves reducing data volumes. ), and rest easy knowing that your teams knowledge will no longer live just in their brains. What licenses apply regarding sharing and creative commons? Course Learning Outcomes : By the end of this course, students will be able to: 1. Financial records are details of all financial activity by the company, including profits, losses, and budgets. It is also similar to data protection laws in that this data should only be stored for the permitted time although guidelines regarding these limits are provided. Companies today are producing more and more data than ever before. E-mail this page. Preservationprotects ESI from destruction and manipulation during an investigation. Put an end to information hoarding and set the stage for open communication. To successfully accomplish this requires thoughtful planning and the rightdocument-processingsolution. Required fields are marked *. In these cases, the storage of the documents can only be maintained for the duration specified by the copyright owner, if at all, and copyrighted materials must be clearly indicated and declared when distributing a document. Since documentation preserves the experience of current employees, it acts as a valuable resource for new hires. What are document version control and authorisation, and why are they important? What types of information can be found in business organisations? Intelligent Document Processing: Technology Overview Agreeing on this ensures that the document is produced in plenty of time to serve its purpose as, if a deadline is not adequately communicated, the document could end up being rushed and therefore fail to meet professional standards. By using authorisation controls like password protection to limit the number of people who can access a document, an organisation can almost guarantee that sensitive or confidential information does not fall into the wrong hands. If information is easy to obtain, the task(s) that require said information can be completed faster, allowing for better productivity. How might the requirements of security, data protection, copyright, and IP legislation affect how business documents are stored and distributed? Collectioninvolves extracting information from databases, devices, and applications. Add code blocks, math equations, videos, screenshots, PDFs, GITHUB files- or any other rich media you can think of! The EDRM recommends forming a collection strategy, preparing a plan, selecting the right collection method, and then executing the plan and pulling ESI. DESCRIBE THE FEATURES OF DIFFERENT TYPES OF SYSTEMS USED FOR STORAGE AND RETRIEVAL OF INFORMATION. Only 4% of companies always document their processes. The EDRM recommends forming a collection strategy, preparing a plan, selecting the right collection method, and then executing the plan and pulling ESI. Principles of business document production and information management Text file which keep some of the formatting that was in the original file. The current GDPR dictates that data can only be stored for the duration agreed by the data owner, and this data owner can request the retrieval or deletion of said data at any time, and the organisation must comply with immediate effect. The technology is also referred to as Cognitive Document Processing, Intelligent Document Recognition, or Intelligent . Desktop publishing. Effective documentation collects all of the must-know information about a task, project, or team (from account logins to step-by-step instructions) in a centralized, organized place. As such, it is important to make sure that multiple reputable sources have shared the same information with the same context. It says that a receiving party must respond to a request in writing. Nothing like your standard Word Docs, Bit docs are I-N-T-E-R-A-C-T-I-V-E! Assessment Criteria: Describe different types of business documents that may be produced and the format to be followed for each Explain the use of different types of information communication technology (ICT) for document production Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production Explain the importance of document When the rubber hits the road, documentation will be one of those things that youll be glad that you did. Hence IT has become ICT: information and communication technology. This reduces the chance of duplication of effort and ensures that only one version is being updated at a time, reducing confusion. To write and create an electronic document on a computer, use a word processor or other text editor. entails discovering ESI across different databases, devices, and users, and validating sources and systems. (Figures 4 & 5), Advertisements are part of the marketing of a business, and have no set format or style unless otherwise specified by an organisations house style. Additionally, processes that ensure the efficient retrieval of information are further key steps that can be taken concerning Data Protection. R. Gimarino BTLED-ICT 3210 (DMP) Video Production Syllabus As before, the legislation for Intellectual Property is very similar to that of Copyright, in that documents using anothers Intellectual Property (e.g. Tally Sticks - an ancient memory aid device to record and document numbers, quantities, or even messages. The links below contain Microsoft Word (Document Production) past exam paper questions. Typically, the process of digitizing analog data into digital data follows these steps: If youre using intelligent document processing, itenhances traditionaldocument processingby doing the following: Whether your organization is digitizinghealthcarerecords or looking tostreamlineinvoice processing, it helps to do some prep work and follow best practices to avoid costly, time-consuming problems once you begin. Principles Of Business Document Production And Information | Bartleby Often, hard-copy documents must be distributed with secure postal services, such as private couriers or special Post Office services. PDF Application for Type Certificate, Production Certificate, or Employee Documentation: What is it and Types? Unit 17 | Document Production | IGCSE ICT | Practical Revision Dina Henderson, Be the first to hear about news, product updates, and innovation from IBM Cloud. 1: Types & Components of computerhttps://www.youtube.com/playlist?list=PL41hokS4UtBwqQu_0FHUkQFL7jCW07yBd2: Input & Output Deviceshttps://www.youtube.com/pla. Be the first to hear about news, product updates, and innovation from IBM Cloud. Document Production Software: Straightforward and Automated Document Data Protection regulations tend to slow down production, as business protocols may dictate that authorisation from managers or individuals from other departments needs to be sought to use sensitive or personally identifiable information. Youll need to understand the information in each software application in order to understand what type of data you need to produce. Stay informed about industry best practices and incorporate them in to the incident management process. There is no cost for internal distribution systems, and there is a range of Post Office services that offer specific delivery conditions for any type of document (such as courier services or tracked delivery). to understand how processing impacts different types of forms. Your team can move, skip, add, and even repeat stages when moving through eDiscovery. In all those examples, there are methods of encryption and/or authorisation controls that can be initiated to protect sensitive data, and information can often be duplicated and distributed instantly. No more digging through email or downloaded files for the latest information. magazine layouts and content). What if your most experienced software developer or IT sales rep retires? Such activities include gathering, processing, storing and presenting data. Cambridge IGCSE Information and Communication Technology (0417) Copyright requirements primarily concern gaining authorisation to use data or property that is owned by other individuals or companies. Thus, less time is wasted in shoulder-tapping and asking for help, as employees can quickly refer to the existing documentation and solve their queries. There needs to be some level of cohesion so that you dont look sloppy or uninformed. 7 0 obj that help keep your important company information safe. For guidance on responding to an eDiscovery request, seeRule 34 of the FRCP. 24 Bit.ai Integrations to Make your Documents Powerful! Once a document is created, it can be made into a hard copy by printing it. IT Capacity Planning Process. documents that may be produced and the format to be followed for each 1.2 Explain the use of different types of information communication technology (ICT) for document production 1.3 Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production 1.4 Explain the importance of entails evaluating and organizing ESI to understand the content youre working with. They come in winrar zip files and contain a question paper and the files needed to complete the tasks.. The process of delivering, or making available for review, documents in response to a request for documents, such as a. What is ICT? | Business | tutor2u trademarks) can only be stored for the time specified by the owner, must be declared when distributing, and deletion of the property must be immediate upon the request of the owner. Whether a team member is unexpectedly absent or you arent sure how to move forward with an unfamiliar initiative, those records will be an undeniably handy resource. It says that a party must produce documents as they exist in the usual course of business. Although there is no single, universal definition of ICT, the term is generally accepted to mean all devices, networking components, applications and systems that combined allow people and organizations (i.e., businesses, nonprofit agencies, governments and criminal enterprises) to interact in the digital world. Factory address (if different from above) b. A document file created in Microsoft word 2003 or earlier. Newsletters are a means of keeping both employees and the wider public informed of happenings within the business. If information is easy to locate and retrieve, it is far easier to adhere to [GDPR] and continue to avoid monetary reparation.. Intelligent document processing is the kind of technology that can automatically recognize and extract valuable data from diverse documents like scanned forms, PDF files, emails, etc., and transform it into the desired format. This must take place within 30 days of the serving date or within 30 days after the parties first Rule 26(f) conference. Youll make smarter decisions because essential information wont be locked away on just one persons hard drive - or worse yet - their head. The format usually includes the name and address of the recipient, the name and address of the sender, a salutation and complimentary close, and paragraphing. The production of documents would cease while the source of the leak is investigated and preventative measures are developed and introduced. Document. What is a Document? icons, By: Reviewentails evaluating and organizing ESI to understand the content youre working with. This means reading through the entire document and keeping an eye out for errors that an electronic spellcheck may have missed. It is. They are often listed either numerically or with bullet points, with short phrases in chronological order. Its their collective hard work, expertise, skill, and years of experience that allow them to work in tandem and lead the company towards success. As an example, a particular font or certain imagery (such as a logo) may be required across all documents created on behalf of an organisation. You are busy, which means recording things like decisions, statuses, and steps for handling repetitive tasks probably doesnt rank near the top of your to-do list. The next most thorough way to ensure the accuracy of your document is to proofread a document yourself, once it is completed. Document Production (Word-Processing) | IGCSE ICT 3.4.1 North America ICT Production Growth Rate (2017-2022) 3.4.2 North America ICT Production Capacity, Revenue, Price and Gross Margin (2017-2022) 3.5 Europe ICT . What if that previous team had kept detailed records like project timelines and plans, meeting summaries, step-by-step processes, sketches, roadmaps, and more? Everything You Need To Know About Project Management, The Best Online Software Documentation Tools of 2021. It defines the rules that certification bodies and their auditors shall follow to ensure that ICT are used to optimize the efficiency and effectiveness of the audit/assessment, while supporting and maintaining the integrity of the audit process. Updated November 7, 2022. An example of this would be the use of a copyrighted image in a newspaper, in which case there is often a caption underneath with both a description and a credit/note identifying the copyright owner. [1] 9 Change the page layout so that the subheading Event Format and all following text is displayed in 2 columns of equal width with a 2 centimetre space between the columns. Next, youll need to analyze the records and come up with appropriate production forms. What are the features of different types of information storage and retrieval systems? An example of Statistical information would be data from an organisations marketing department, where tracking of demographics or engagement on social media takes place. Those standards also tie in with ensuring that the document is appropriate for the intended audience in both its format and its tone. Document Production (Word-Processing) Below you will see a guide to using Word 2003 for Document Production. In a similar vein, if you have any non-numerical information (such as information from a study posted on the Internet), it is important to cross-reference with at least one other objective source that is entirely unrelated to the first, to avoid using biased or fake information. DESCRIBE DIFFERENT TYPES OF DISTRIBUTION CHANNELS. Or, it must state the grounds for objecting to the request and why. We assume that sharing our expertise will make us less valuable. In rarer cases, security regulations can halt production completely, particularly in cases of breaches in security. Sometime title are put on top of the page and the date on the bottom of the page. People will hit the road and youll bring some new people into the fold. EXPLAIN HOW THE REQUIREMENTS OF SECURITY, DATA PROTECTION, COPYRIGHT, AND INTELLECTUAL PROPERTY LEGISLATION MAY AFFECT THE DISTRIBUTION AND STORAGE OF BUSINESS DOCUMENTS. ICT is a powerful technique that could be utilized in different businesses and services including medicine, healthcare, manufacturing, industry, urban planning, transportation, education and . Chapter 1 Types & Components of computer systems, 1.6 Using a computer system to communicate, Chapter 2 input & output devices & presentation authoring, 2.4 How organisations use input, direct data and output devices, 2.7 Adding text, images and multimedia elements to a presentaion, 2.8 Adding animation, transitions and additional elements, 2.9 Finalising and displaying your presentation, Chapter 3 Storage device & media & document production, 3.6 Creating a simple data model and chart, 3.7 Final document checks and presentation, 4.1 An introduction to computer network hardware, 4.4 Computer networks in business environments (1), 4.5 Computer networks in business environment (2). What are some examples of different channels for distribution? Content Management: Need a place to store your media? If the content of a document is agreed upon and understood, the end result is more likely to meet expectations and serve its intended purpose.. For example, many organisations will have disciplinary procedures that all members of staff are made aware of, in case of a policy or protocol violation. There are four types of production forms: native, near-native, image (near-paper), and paper. As well as the generic file types you could include: The layout of the pages in your document needs to be considered very carefully. Through practical and theoretical studies, students solve problems using a variety of common software such as word processors and interactive presentation software . By: When youre welcoming new team members, that onboarding period can be daunting, both for your existing team and for that new employee. 2023 Venio Systems, Inc. All rights reserved. Sounds horrible right? The formatting of an email will often include the name and email address of the recipient, the name and email address of the sender, a subject, and a signature. Word processing, spreadsheet, database, customised, presentation, & desktop publishing software. If the method of storage that an organisation uses is secure, breaches and leaks of personal data are unlikely, and the organisation is less likely to be fined or sued for negligence. Components of an ICT system Another thing to remember is that data production should take place only after thoroughly reviewing, analyzing, and culling it. The IT capacity planning process provides insight into business needs, existing capacity, gaps, and financial strain, and offers an impact assessment. It furtherautomatesand speeds updocument processingthroughautomationand structuringunstructured data. When it becomes the norm on your team to share information, youll benefit from increased transparency and a culture thats more collaborative and strategic. Theres nothing like Bit out there that does it all- from document creation and collaboration to document sharing, managing, and tracking. involves creating a system to manage data and reduce risks. API Documentation: What is it & How To Create them? Why is it important to agree on the use, content, layout, quality standards, and deadlines for document production? This requires utmost care and precision. Policies refer to guidelines, set either by the government or by the organisation, which act as aids in decision-making and procedures. Why should business information be stored safely and efficiently retrieved? Project Documentation: What is it & How to Manage it? The court can issue a shorter or longer time under Rule 29. There are many reasons as to why businesses should take IT documentation seriously and do it often. Now, imagine instead if you had resources that you could turn to. Share the above advantages with your team members, find a way to incentivize their participation in documenting what they can (pizza party, anyone? No more digging through email or downloaded files for the latest information. It supports features likedocument tracking, password protection, file access restrictions, etc. By sharing this information, IT can gain a complete picture of what the other party is requesting, which expedites the process. With this intuitive, cloud-based solution, anyone can work visually and collaborate in real-time while creating internal notes, team projects, knowledge bases, client-facing content, and more. As an extra layer of proofing, its best to ask an authorised person to proofread your document, too, for an objective viewpoint. They still have wiggle room to get creative while confirming that theyre checking all of the must-have boxes. Some paragraph are justified left alignmentt and center. Enter, Bit! PRODUCTION CERTIFICATE (Complete items 6a-e below. It feels an awful lot like closing your eyes and throwing a dart at a board. Design, document, review, and improve processes. Theres more than one way to get things done, and you want to give your team the flexibility to approach their work in a way that suits them best. Templates: Want to create a training manual? Documentation of Contract Quantities is administered by Illinois Center for Transportation offering documentation certification (IDOT class S-14). The first and fastest method is electronic spelling and grammar checks. Its worth noting that a party doesnt have to produce the same ESI in more than one form. Complete as many as you can and ensure that you show me the finished version so I can give you a completed mark scheme. Its features are designed to improve both your internal processes and your customers' experiences. . The course is a prequalification for all IDOT consultants who will perform construction inspection (Phase III) work, including staking, material testing, inspection, documentation of materials and . [1] 8 Enter your name immediately after the subtitle Event details by: Apply the RW-Subtitle style to this line of text. In addition, data may only be stored for either the duration specified by the owner of the data or the duration agreed upon at the point of collection, with informed consent. Q 1.2) Explain the use of different types of ICT for document Electronic channels emails, for example have benefits in that multiple recipients can be specified and delivered to instantly, files can be added as attachments, password-protection features are available, and most email systems require a username and password for access to be granted to emails. Further, it permits entry onto the responding partys property for inspection and testing. Information and communication technology is a term that describes all components and infrastructure that make modern computing possible. This data contains data items that isseparated by commas. Document processingis ideal for converting documents with identical formats. What Is Information and Communication Technology? - Indeed Finally, an organisation will often also keep records of any service organisations/suppliers from whom they have received a product or service. These can be, for example, health and safety policies, or dress code policies. As the EDRM explains, analysis occurs throughout many stages of eDiscovery. So if you have used the wrong theyre, theirs not always any indication. Having clear and concise documentation ensures all employees carry out the same task in a set period of time. Different types of information require different methods of distribution, so it is important to understand the types of information commonly found in business organisations. For accounts, the limit is 7 years, and for personnel, the limit is 50 years. Word Processing software is most suited for creating documents such as reports and business letters. First, review the business requirements of your project or acquisition to identify which major components contain information and communication technology (ICT). In the case of storage, security regulations may dictate where hard-copy documents may be stored or archived, such as within areas where only authorised individuals are given access via key cards or coded locks. (Figures 1 & 2), Emails are a means of communicating electronically, either within a business or without. If a business has solid file-naming protocols in place, anyone searching for a specific file will know what search criteria to use. EXPLAIN THE IMPORTANCE OF DOCUMENT VERSION CONTROL AND AUTHORISATION. Records often contain many types of documents, like spreadsheets, files, databases, drawings, and photographs. While you can create your own eDiscovery strategy, the EDRM can help guide your efforts. EXPLAIN HOW THE REQUIREMENTS OF SECURITY, DATA PROTECTION, COPYRIGHT, AND INTELLECTUAL PROPERTY LEGISLATION MAY AFFECT THE PRODUCTION OF BUSINESS DOCUMENTS. Nothing like your standard Word Docs, Bit docs areI-N-T-E-R-A-C-T-I-V-E! . Document version control consists of making a copy of a document each time it is edited, instead of overwriting the original, and assigning it a number or name that indicates how up-to-date the information contained within is. PDF INFORMATION AND COMMUNICATION TECHNOLOGY 0417/02 - GCE Guide This involves exchanging evidence and setting ground rules for the trial. In this session you will be looking at how to create and open documents using different sources or files. Organisations store a wide range of records relating to customers, staff, finances, and suppliers. When so much information is present within an organisation, the safe storage and efficient retrieval of information is crucial if an organisation is to remain lawful and ethical. Reviewer SA IT ERA - LITE - INTRODUCTION AND HISTORY OF ICT - Studocu They can learn at their own pace, with detailed step-by-step instructions, rather than relying entirely on a busy employee to train them. In todays face-paced world, productivity is key. During the processing stage, you may also need to convert data to make it presentable in court. The first relates to agreeing on the use of a document, which covers factors such as a documents security, storage, and distribution. Processes that ensure the efficient retrieval of information also save time and effort for any authorised employee that requires said data. Generic file type mean that you will be able to work with them regardless of the software packages that you are using. As such, legal teams need to exercise caution when producing documents to comply with FRCP rules and avoid court sanctions. At a core level, discovery ensures a fast and fair experience for both parties. 1.7 Document production - IGCSE ICT

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